Ophillia / HRMS / Features / Operations Suite Operations Operations SuiteTasks, Projects, Expenses, Fleet, Assets & Inventory Six fully integrated operational workflows in one module — from daily task assignment to long-running project budgets, from petty cash reimbursements to full procurement cycles. All connected to your HR data so approvals always know who is who.
Six sub-modules Create tasks with title, description, priority and due date 4 assignment modes: individual employee, team, department, or role Status workflow: Open → In Progress → Under Review → Done Employee incharge delegation — assign a task lead who can further delegate HR and admin can view all tasks; employees see their own + delegated tasks Push notification on task assignment and status change Projects with name, start/end date, budget and owner Budget categories (e.g. Travel, Materials, Contractor) with per-category limits Milestone tracking with completion percentages Link volunteers to projects for NGO grant reporting Expenses are automatically tagged to the correct project and budget category Budget utilisation reports with warning threshold alerts Employee submits expense claim with amount, category and S3 receipt Two-level approval: L1 approver (line manager) first, then HR Both approval decisions logged with timestamps and comments Warning threshold alert when a claim approaches budget category limit Rejected claims return to employee with reason; employee can resubmit Monthly expense export by employee, category or project as CSV or PDF Vehicle register: nickname, registration number, FC date, road tax expiry Expiry alerts for FC and road tax (30 and 7 days before) Employee PWA: Start Trip / End Trip with auto-fill last odometer reading Silent GPS capture during trip — location logged at start, mid and end Manual log entry fallback for vehicles without GPS signal Trip sessions export for mileage reimbursement or tax logbook requirements Asset register: name, category, purchase date, cost and location Three depreciation methods: SLM (Straight Line), WDV (Written Down Value), UOP (Units of Production) Assign asset to employee or location — assignment history retained Return process with condition report; dispose workflow with scrap value Book value automatically calculated at any point in time Asset report grouped by category with net book value totals Full procurement cycle: Purchase Requisition → Purchase Order → Goods Received Note → Issuance Atomic stock updates — no phantom inventory from partial GRNs Vendor management with contact details and historical PO list Stock level alerts when quantity falls below reorder point Issuance linked to employee or department for cost attribution Inventory valuation report using FIFO or weighted average cost Run every operational workflow in one place. Available on Growth and Enterprise plans.