Built for NGOs registered under 12A, 12AB, 80G and FCRA — with automatic donor receipts, Form 10BD filing, FCRA renewal tracking and a volunteer clock-in bridge that no generic HRMS provides.
Automatic PDF generation for every donation — pre-filled with the organisation's 80G certificate number, the donor's PAN, donation amount, date and mode of payment. Receipts are stored in S3 and can be emailed directly to donors.
One-click CSV export in the exact Income Tax e-filing format for Form 10BD (Statement of Particulars of Donations). Covers all eligible donations for the selected financial year. Zero manual formatting required.
Store your FCRA registration number, annual return filing dates and licence renewal date. The system surfaces a renewal reminder 90 days in advance. FCRA-funded projects are tagged separately so you can segregate domestic and foreign contribution utilisation.
DARPAN Unique ID is stored on the organisation profile and included in compliance exports. Required for government grant applications, CSR receipt and FCRA renewal.
Tax exemption certificate numbers and validity dates are stored with automatic expiry alerts. Donor receipts mention the 12A/12AB certificate number as required for donors to claim deductions under Section 80G.
Donor PAN, contact information and giving history are PII under the DPDP Act. All donor data is subject to the same consent versioning, retention policies and DSR flow as employee data — full compliance for donor records.
FCRA licences must be renewed every 5 years with the Ministry of Home Affairs. Missing the renewal window can result in your FCRA registration being cancelled — a situation that prevents receipt of any foreign contribution and can take years to reverse.
Ophillia HRMS tracks your FCRA registration date and renewal deadline. The system sends an alert 90 days before renewal is due, then again at 60 days and 30 days. Your compliance officer receives a push notification and an email at each milestone.
Foreign contributions are tagged separately in the expense and project system, making FCRA utilisation reporting straightforward for your annual return (FC-4).
First reminder push + email to compliance officer
Second reminder — include board notice prompt
Urgent alert — admin portal dashboard banner
Update renewal date in Settings — resets the 5-year clock
An FCRA-registered environment NGO with 40 staff and 120 volunteers uses donor management, 80G receipt automation, Form 10BD export and the volunteer clock-in bridge. Grant milestones for 3 active international grants are tracked. The FCRA renewal calendar prevents last-minute scrambles.
A 12A-registered education NGO running bridge schools uses the Academic module for student attendance, grade book and parent view alongside the NGO module for donor receipts and volunteer management. Teachers are staff; community tutors are VOLUNTEER role users with the trimmed PWA.
A health-focused NGO running mobile clinics uses geofenced clock-in at clinic sites, volunteer session merge for community health workers, and expense claims for field medical supplies approved through the two-level L1/HR workflow. 80G receipts are generated for CSR donors automatically.
Volunteer hours are logged in the same attendance system as staff — with a source=volunteer tag to keep data separated for HR reports. This unified view is exactly what programme funders and auditors ask for when reviewing project delivery reports.
Volunteer opens Ophillia Work PWA
Clocks in at geofenced project site
Session tagged source=volunteer
Hours appear in project utilisation report
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